Talking, writing and analytical thinking have always been critical skills for professional communicators. Now, with emails, tweets and Facebook posts, the digital world has given us new ways to share ideas – while presenting additional interpersonal communication challenges for us to overcome. Certain critical communication factors, like non-verbal signals and body language, may seem basic, but can ultimately make you a success or failure. How they are read, either positively or negatively, can be detrimental to a customer, business or personal relationship. I have seen these negative behaviors firsthand many times over the years: a bored yawn at a meeting, defiantly folded arms, continual frowning, standing too close to someone, touching, too much eye contact (or lack thereof) and certain kinds of hand gestures can all speak louder than words. By researching your audience for cultural differences, pre-dispositions and biases, you can avoid mistakes and make your relationship a success. I require all of my students to do a series of one-on-one “elevator” speeches, where I can advise them and emphasize the positive signals that work. This list is from expert Carol Kinsey Goman, Ph.D., who advises the Dilenschneider Group, and confirms what I have been teaching for years:
- Face people directly. Turning away signals lack of interest. Focus on the person you are speaking to – and this also means closing your laptop and turning off your cell phone or messaging device.
- Maintain positive eye contact. Eye contact indicates full attention and leads to a greater level of approval.
- Use open gestures. Relax and show open palms – this signals credibility and candor.
- Use your head. Nod along when someone is speaking – this most often elicits a positive response.
- Smile power. People prefer happy faces and will smile in return. This sends a message of warmth and welcome.
My last piece of advice is to remember that people in meetings may be watching you, even when you’re not presenting or speaking. Pay close attention to what your body language is saying – you want your non-verbal actions to be right at all times.